Regarding your Diplom translation, visa for parents

Report from Kantha and Raymond:

(1) Diplom translation

According to Olga, we need to submit the application form (attach in pdf below) with 700 rub to have our diplom translated from Russian to english by 11th of Arpil 2008. (note that the form requires the student to fill in the serial number of your high school result, eg SPM/STPM serial number which is located at the left-lower corner of the cert)

After we get our diplom from dekanat, we will need a stamp/chop from Ministry of Foreign Affiars (министерство инос. дело). She is not clear wether the dean office will handle this for the students this year, or the students will be handling it themselves. However, it is known that the processing time for getting the stamp from ministry of foreign affairs will taken a minimum of 15 days.

Regarding the stamps for recognition for practise in European Country which rumour says to cost few hundreds dollars, no information is provided by Olga.

Olga also says that students from each country should contact their embassy/local government regarding the other documents needed for working in their respective country.

(2) visa for parents

The person in charge for visa application say that the student need to give 4 documents for application of single entry visa for their parents or relatives:
(i) copy of parent/guest passport
(ii) copy of students passport and visa
(iii) application form (attached below as PDF files)
(iv) bank payment slips of 200rub (form is attached below as PDF)

(note: there is no mention of need for translating passport of parents)

after this, they will need a maximal processing time of 90 days, which the dean office will give the students an invitation letter for each guest. The guest will need to go to the Russian Embassy or consulate in their country with the invitation letter for getting the single entry visa. Processing time will be 5 working days in Malaysia. The visa will last for 3 months.

As for multiple entry visa, no info was obtained.

Here are the form:
(1) for translation of diplom (click here translation form )
(2) for application for invitation for parents (click here invitation for parents)
(3) for bank payment (click here bank payment)

Dom Ucenniy-Metro Koprotinskaya

The place is suggested by Mos Lanka, they will sponsor the place.

We went there to check out the hall, but unfortunately we have no permission to have a look at the hall.

But still we managed to take some photos of the building and the entrance hall, pretty nice for our event to be held there. There is a cafeteria, a small hall ( nice area to take photo), and a garden outside the building.

The hall can accommodate up to 500 persons <as been told by the admin>

Please have a look at these pics. (sorry, the pics quite blurr as we used only phone-camera)

 

 

 

More Brochure sample

Okay, here is the front design… not so great itself. I just don’t know what is wrong, but at least if you can give a suggestion. I will edit it accordingly.

Here is the Back/Inside  of the brochure. (I made this one more colorful)

and here is the earlier one for comparison

sample borchure

this brochure is made by thinakaran.

kalo ade ape2 komen, silakan.

nih link utk dload this brochure ( if u want 2 take a better look 2 this brochure)

http://www.mediafire.com/?tsugddjz9bj

brochure

Assalammualaikum and a very good day everyone,

This is the 1st experiment of brochure from yours truly. The words inastrani007 merely for the sake of occupying the space. Comments, feedbacks, complaints as well as condemns are much welcome. I would like to take this opportunity as well to wish all women of my beloved batch with Happy Women’s Day!

Khairil Idham Ismail

List of names (6th year RSMU)

(note: the committe apologize as yip missed one page previously. All student of 6th course is now posted)

8th March 2008: Graduation Update

The 5th meeting on 2nd March marks a few decisions made.

(1) Date of Event is on 1st July 2008

The committee has confirmed that the Graduation Event will be fixed on 1st of July 2008 (Tuesday).

The committee have discussed with dean office, and comfirmed with Rector of RSMU about the date for Graduation Day. Earlier, we proposed 27th June 2008 because we used last-year event as a reference (which is held somewhere around 25-27th June).

However, the rector secretary who are responsible for organizing the “ученный совет” told us that the “ученный совет” is scheduled for 30th June 2008. The “ученный совет” is the meeting between all head of department of RSMU to listen to the report from Rector office about the students graduating this year. In this meeting, all department must state their agreement about the report so that our “диплом” can be officially stamp. That is why, graduation ceremony have to be done only after the “ученный совет”.

For the Russian Students, they will receive their “диплом” in a simple scroll-receiving ceremony (“торжественный мероприятия”) which is held on the same day (30th June 2008). As for foreign students, our graduation ceremony is not organised by the university, but held seperately on another day by the students. Previously, Moslanka has taken the liberty of organising the ceremony for the foreign students.

So, this year, the ceremony is scheduled on 1st July 2008 which is the nearest date possible after 30th June. We have made appointment with both Rector and dean as invitation to attend our ceremony.

For the students who want to invite their parents from other country, it is now safe to book the flight date that is suitable.

NOTE:
The committee has been informed by students from India that the date is rather late for them, because they will need to sit for state exam in India. This is why, they need their “диплом” to be stamped earlier in order to send it for registration of the state exam.

The committee had talked to the dean about this matter and he agreed to help the Indian Students to get their “диплом” stamped earlier. However, he will need the students to write to him a formal application.

Here, the committee advice the Indian Students to contact their own student leader to prepare and collect the application and send it to the dean. As such, we hope the the Indian students shall deal with this matter seperately.

(2) Payments

The committee wants to clarify that there is not fixed amount of payment for the event. We never asked for 200 USD from anyone and we hope that the rumour will stop. The payment you will be making is according to the list of items/services that you need/want.

At the moment, we are still discussing with M0slanka about their sponsorship for the event. They have generally agreed to sponsor:
(1) venue (at Dom Uchennii – same as last year venue)
(2) basic decorations
(3) basic AV system
(4) high-tea for VIP

As such, the cost that need to be covered by student are:
(1) additional decoration
(2) brochure printing for guest
(3) robes
(4) diplom folder & year-book
(5) photography

Optional items that student may choose:
(1) bus/limosine
(2) high-tea for guests
(3) photos & video DVD
(4) optional photography session
(5) dinner party

For the items, we will list the price on the website once available. The committee do not want to give a rough estimation of cost because we cannot promise anything before the vendor/service provider give us a price quote. We have previously quoted somewhere in between 100 USD for safe estimation, but we receive many negative comment asking us why it cost so much. Thus, we shall not speculate a price for u. If you want, you can speculate it for yourself, until a concrete price became available.

(3) Protocol / Tentative of Graduation Day

Here, i will explain in detail how is the flow of events planned for Graduation Day.

8:30 am Student shall start their journey to the venue

the committee originally planned for arrangement of busses for all students to ensure that no one arrive late at the venue. However, many students eventually told us that they might not be interested in such arrangement because:
(1) they rather take public transport and save some cost
(2) they would like to hire some other transportation which is more presentable (limosine)
(3) they do not live in the hostel, so unless the bus going to pick them up, it would be a double-trip
(4) they would like to go together with their family members

consider their reason, the committee agrees that we should not make it compulsory for everyone to take the bus service. The committe will now provide such arrangement instead:
(1) bus service and the price (if the total number reach at least 30 person)
(2) we will provide a small survey for contacts for limosine services and their prices

Anyhow, the committee strongly advice that all students arrive before 9am at the venue on time. We do not have the luxury of waiting for late-comers!

9.00 am Briefing & Rehearsal 

The rehearsal will be conducted mainly by the “venue team” and “multimedia team”. (The details of their planning will be published on the website soon)

11.00 am Arrival of Parents

Parents shall arrive on their own (no transportation arrangement from the committee). Upon arrival, parents are required to go to the register at the registration counter. At the counter, parents will be given a brochure (see sample posted on the website) and they will be personally directed to their designated seats by the event ushers.

11:30 am Start Video Show

To avoid parents getting bored, the committee will start a video/picture slideshow of students life in university, in Moscow, and while travelling.

11:45 am Arrival of VIP

VIP will arrive and be seated by event ushers

12:00 noon Start of Event – Speech by Rector, Pro-Rector, Dean, Moslanka (Other relevent officials)

The ceremony will be led by 2 emcees (Masters of Ceremony, one Russian Speaking and one english speaking. VIP will give their respective speeches.

12:25 pm Officiate of Graduation Ceremony by Rector

After all speeches, we will invite the Rector to officiate the event (the officiating ceremony will be discuss in next meeting)

12:30 pm Scroll giving ceremony

Next, the emcees will invite the VIP to give our scroll to the graduating students. Each student’s name will be called and a slideshow of the student biodata will be shown on the projected screen (see sample that will be posted by multimedia team).

Each student will receive a diplom folder and a mock-up scroll. Inside the diplom folder contains a 11 page year-book. (for the folder front-design, see sample published the website. For sample of year-book, please see the report publication team that will be posted soon)

Student Receiving Red Diplom will be the last to be called. They will remain in the stage afterward to recite the hippocrate oath on stage.

At the moment of receiving scroll, the committee will arranged for photographer to take photos for each students. Therefore, the guests are NOT ALLOWED to take photos during the event (The reason for this, is because during last year event, there is a crowd of guests that were standing up and taking photos. This not only causes the view of the people sitting behing got blocked, it also makes the crowd look very chaotic and unorganised. Nevertheless, it may seems like a disrespect for such a formal event). Guests however, are allowed to take photo during the photography session at a later time.

1:30 pm Hippocrates Oath Recitation

A student representative will recite the Hippocrates Oath in Russian while all student will echoed in Russian (saying “I do” in Russian). At the same time, a english version of the oath will be projected on the screen.

1:45 pm Speech from Students receiving Red Diplom

Students receiving red diplom will give a short speech. (If there is any time constraint, then only 2 representative from all red diplom student will give their speech – one male and one female). After this, Red diplom student may return to their seats.

2:00 pm Speech from representative of various countries

Student volunteers from each nationality shall take the opportunity to give a short speech. Those students who wish to give a short speech, please submit your name to the committee (any member of collaboration team).

2:15 pm Student Representative present Souvenirs to University

A student representative will give a souvenir to university

2:20 pm Closing Of Ceremony – Batch Photography, Photography & social session.

Emcees will announce the end of the ceremony and invite all student and VIP to take a batch photograph (batch photo = photo consist of all graduating students). Afterward, there will be 20 minutes of free-time for photography session with guests. At the same time, VIP will be around so that students may introduce them to their guests, take photos etc.)

2:45 pm High-tea session (VIP)

At 2:45pm, Emcees will invite the VIP to High-tea session. Event usher will escort them out.

2:50 pm High-tea session for Students and Guests

Later, students and guests will be led to a seperate high-tea area to enjoy their refreshments. (Note: the high-tea expenditure will be calculated into the payment for the students according to the number of guests accompanying them)

3:30 pm All graduates gathers for last batch photos

After the high-tea session, all students are asked to gather round for a last batch photo where we throw our hats!

3:45 pm End of Event

Student and guests shall leave in orderly manner. No transportation will be pre-arranged.

(4) Arrangements after Graduation Ceremony

Photography at designated location

For student who are interested to take graduation photo at outdoor location of famous places of Moscow (eg: Kremlin, Red Square, Biblioteka), seperate arrangement can be made for a junior to be attached to each group for photography. (to be discussed with photography team in next meeting)

Dinner Party Arrangement

For student who are interested to celebrate in a more relaxing manner, seperate arrangement can be made togather to have a dinner party. (to be dicussed in student meeting)

(5) Venue

(a seperate report will be posted online by the event team)

(6) Robes

(a seperate report will be posted online by the robes team)

Other News: Interview for Malaysian Student by SPA

here is the full list of name for interview. You should check your interview time here:

interview (Click Here to download the PDF file)

M-team’s update

Here are the sample of our folder’s infront page.

Base colour : Maroon (#740e3e) + Craved border (#a36080)

Robes Updates – Correction

There were some mistakes on MertenHouse design and price quote on the last post. Please see the correction that have been made below. Here also I have attached the samples of gown and hood (in pdf file), and cap sample picture that I’ve received from MerthenHouse. Please take a look and do leave a comment. I apologize for the wrong info I posted before.

The Robes Team are now working on these matters :

3.01 Design Research
3.02 Survey Tailoring Outlets
3.03 Quote Price

Design Research

Moslanka has standardized for the grad gowns to be BLACK. The hood colour we can choose ourselves, but should be the same colour for all, except for students who will receive Red Diplom.
The colour options that we have now are MAROON, BLUE, WHITE-BLUE-RED.

Tailoring Outlets

We have 2 tailors for now :
1. M1 ( same source as our senior’s grad last year)
- the robes are to be bought and kept by us
2. MertensHouse[Link] ( a branch of Ede & Ravenscroft[Link] in St. Petersburg )
Ede & Ravenscroft is famous among Malaysian universities to rent their robes for the grad day
- there will no fee charged for delivery
- they will bring the robes and accessories to the venue
- the robes are to be rented with souvenirs that are able to keep
- robes can be rented for not more than 12 hours
- after the ceremony and photography session, robes and caps will be collected from us

Quote Price ( prices are quoted per person)

1. M1 Tailor

M1 Designs

• Black gown + maroon hood ( as Kak Mai’s n Abg Qz’s )

• Black gown + metallic blue hood ( as Kak Aina’s n Kak Una’s)
  

M1 Price Quote
- From a source from M1, there are 2 different prices for 2 different materials

• There Prices if we would want to buy the robes are :

1) 700 RUB
2) 1300 RUB

It’s said that the one that costs 1300RUB is with a better material and looks better.

2. MertensHouse

MertensHouse Design

** There were some mistakes about some info on robes design and price quote by MertenHouse. Here is the correction. I apologize for the wrong info earlier.

• * Black gown + white-red-blue hood in one piece (please see the sample attachment in pdf file)

* Sample picture of the robe and hood

MertenHouse black gown
MertenHouse white-blue-red hood

The gown, hood and cap is made of polyster fabric. Here’s the sample picture of the cap.

MertenHouse Price Quote
- gown and cap ( but have to return after the ceremony )
- accessories that we are able to keep as souvenirs
- bear (picture below) with grad robe clothing
- a badge written year of graduation and name of university

Bear accessory by MertenHouse

** CORRECTION ON PRICE QUOTE

1. Gown rent + cap rent = 950 RUB
2. Bear = 550 RUB
3. Bear + badge = 600 RUB
4. Gown rent + cap rent + bear = 1500 RUB
5. Gown rent + cap rent + bear + badge = 1550 RUB

As for students who are receiving Red Diplom, there will be extra accessories – gold honour ribbon with gold tassel. The sample and price for these accesorries will only be ready after 13th March.

Looks like the price is not that cheap. And the design is not as how we want it. Please let me know what you guys think. We are still looking for other options. Anyone with any info and ideas are welcomed to help us.

Mistake Post

Previous post regarding  email from vice president of AFS has been taken down as requested from Vicky. Apparently, it is not a survey for all student but was only intended to get respond from committee. As such, please disregard the post.

Brochure & Folder

utk team publication, kak amrah n gang.. here is basic info utk brochure tu.

A4 paper (lipat) into 6 parts :

1. front page
2. event’s protocol
   
3. list of faculties
4. uni’s info
5. hippocratic oath
6. committee

FOLDER

F4 size hard cover.
inside (12 pages) :

1.Uni’s histories – 5 pages :

• hippocratic oath
• uni’s history
• current uni’s data
• dean’s word
• rector’s word

2. Pictures – 6 pages

3. last page – empty

Collaboration team: assignments

by the end of this week, we will need to collect all data, photos, videos from group 60-69. As such, this is the member assigned to obtain these data from the respective group(s):
group 60 – Qistin
group 61 – Faiz
group 62 – Mahani
group 63 – Adele
group 64 – Kantha
group 65 – Suria
group 66 – Muiz
group 67 – Yip
group 68 – Yip
group 69 – Faiz
(NOTE: for the complete namelist, it will be uploaded by Qistin soon)

this the the data you will need to know:
(1) Full name = English and Russian
(2) Nationality + Hometown
(3) Number of guest
(4) choice of color of robe = (a) black (b) maroon (c) blue
(5) body height = with and without heals
(6) quote for the biography slide show

+ 1 passport size (or passport alike) photo
+ 2 life photos (groups photos, class photos, traveling photos)
+ any video clips
(note: we prefer digital format photos and video)

After cllectiong of the data, please fill it into the table in this pdf files:
survey checklist

(for photos, please keep one copy in your thumbdrive and send one copy to my email as back-up)

Meeting 24-02-2008

After a long break from previous semester finals and winter holidays, we gathered to start updating our status while speeding up the planning of the event abit.

so generally, we are informed of Moslanka intention to run most of the show and asking student to pay only part of the event cost, which amount to 150 USD per students. We then discuss about how we should conduct our “project” hand-in-hand with Moslanka.

Here are the what we can expect in next week meeting:
(1) collaboration team:
- comfirm date with dekanat on tues,
- inform dekanat of our general protocol and asked for speech script if nacessary.
- meet moslanka to discuss about venue, arrangement (whether not that we will need to arrange for a closer date with M1 ceremony), photography arrangement. If all is in agreement, we need official letter to comfirm the arrangement.
- collect survey data, photos and videos

(2) venue team:
- continue venue survey + PA system renting + possible cathering for high tea
- arrangement for juniors to help in ushering, decide method of parents seating
- meet up with moslanka to decide on venue issue
(3) robes team:
- continue survey and provide 3 picture sample for survey

(4) multimedia team:
- design front cover for scroll folder
- prepare a 20-30 sec preview of the “multimedia slide show”
- prepare music selection for background
- prepare sample of biography slide show example

(5) publication team:
- prepare 1 sample of brochure
- prepare sample of year-book content

Other arrangement:
(1) securing MC : Sive, Aliah
(2) quoting price for transportation: Intan

Announcement: Committee Meeting

hi all,

the new sem has started…and we will need to update our status on the progress of everything…. so we’ll have a meeting on next sunday,  24 FEB 2008 at 12noo, study room….

your attendance is highly appreciated, thank you!