RSMU Class of 2008

For those who paid for the bus, we have 2 buses leaving from hostel at 8:55am.

So, please make sure you and your guests will be downstairs by 845am. The bus will leave without delay in order to make it on time to the venue.

For those who still are clueless about the graduation date, time & venue. Here’s the info:

PLACE: Центральный Дом Ученых
ADDRESS: Ул. Пречистенка, 16., М.Кропоткинская

DATE: 3RD JULY 2008

TIME: 1030 – 1415 (10:30am – 02:15pm)

DRESS CODE: Formal (No Jeans, No T-shirt!)

way to Centralniy Dom Uchenniy from Metro, see map

here is how the building look like:

Reference for anyone who needs it:

On the 23^rd of June 2008 Suren & I went to the ministry again. This time we went to ask about processing the stamping faster. At last the officer agreed to do the stamping early for 3000 rub. But unfortunately we couldn’t strike a deal with the officers from Apostille department. They insisted that we must go through all the procedures and wait for a month at least. Then we found an agent who agreed to get the apostille stamp for a sum of money. So after putting a long thought we decided to present to all the students the available options to legalize your degree.

Гаагской конвенции статья 4: the apostille stamp is valid on the original and any other equivalent certified documents (notarized)

Suren & I have decided to choose the option C. So we will be going to the ministry as early as 4^th of July to submit the diploms. Anyone interested with Option C can give their diploms to us. We are ready to do for the people interested in Option B as well.

For those who want to translate their diplom it can be done for 600rub (1day).

For those who are interested with Option B or C you can contact us at kc_rendra@yahoo.com or lance_1982@hotmail.com

Suren:+7(926)473-55-54 Kantha:+7(905)507-05-74

By,

Kantha Kumar Subramaniam & Surendrakumar Muniandy

0930 Preparation

organising committee and student helpers will arrive at the venue and start preparations in the hall (testing projectors, sound system, set up table for registration)

1000-1030 arrival of parents

parents will arrive in between 10am – 10:30am. Once at Dom Uchenyii, the usher will direct the parents to the registration desk.

At the registration table, the parents will be given the brochure containg information about the graduation day and their seat number tag.

Then, the usher will show them the way to go up stairs to be seated in the hall.

1040 start video show

While waiting for arrival of VVIPs, there will be a 20 mins video show with pictures of students’ daily life, while studying.

1100 Arrival of VVIPs

The Emcee will annouce the arrival of VVIPs. Alll guests will stand while the VVIPs enter the hall. There will be an entrance theme music. The helpers will show the VVIPs to their seats. Once the VVIPs are seated, the music will stop and everyone will take their seat too.

1105 speech by VIPs

Emcee will invite Prorector of RSMU to take the stage.

Prorector will give a few words and then he will then invite the Rector to give the speech. Next, Prorector will invite other VVIPs (ambassador) to give their words of congradualation to the students.

Prorector will thank all VVIPs and then take his seat.

NOTE: as prorector, rector, akademic and ambassodor give their speech, the Emcee will translate them into english (or vice versa).

1140 Speech by Students of Different Countries

Emcee will then take over and invite 4 students from different country to give a few words. The students are as follows:

1. Са Д Нидал (Израиль)

2. Дотасра Амит (Индия)

3. Наваратне Сашипраба Дуланжали (Ш-Ланка)

4. Тан Кент Йеу (Малайзия)

the first 2 students will give the speech in Russian Language, while the other 2 will give their speech in English. The translation of their speech will be projected on the screen.

1200 Receiving scroll

Firstly Olga Konstantinova will be called to the stage by the master of ceremony. Olga will invite the The Rector to give out the diplome. Dean will be next to rector to pass on the diplom to Rector.

Olga will start calling out names students.

The first 7 students are the students receiving red diplome students. This is followed by students according to their country’s name in alphabetical order.

During the rehershal on 23^rd June 2008, the students are already informed to get ready before their names are being called upon. To facillitate this, we arranges the students to sit in rows according to the sequence which their names will be called. There will be helpers who will make sure the students will line-up accordingly on the right side of the hall.

When a student’s name is being announced, a slideshow with the student’s profile will be shown on the screen. The student will walk up the stairs of the stage. Once on stage, he/she will pause shortly to bow to the rector. The student will first shake hands with the rector and then rector will give him the diplome while giving a few words of encouragements.

At this time, there will be 5 photographers (2 professional photographers and 3 students photographers) who will take photo from different angles. Rector do not have to worry about purposely posing for the photographers if he doesn’t want to.

Then the student will go down the stage on the left side, exit from the side-door and return to their seat through the back. (so that they will no block the view of the parents.)

(NOTE: list of students with their row of seat/positioning will be posted soon)

1300 Oath

Following the scroll giving ceremony, Emcee will invite student representative (Tan Keng Yew-Malaysia) to lead the others to take the Hippocrates’s Oath. All students will stand and raise their right hand. The students does not need to repeat the oath, but only need to say “клянус” in the end.

1315 Souvenirs giving

Next the Emcee will invite the Rector to receive a souvenir as a token of appreciation from the students. The souvenir will be given by the student representative (Tan Keng Yew).

1325 Photo session with VVIPs

The Emcess will then invite all students to go on stage to take batch photograph with VVIPs. The helper will show the VVIPs the place to stand, and the students will take their places around the VVIPs.

Once done, all students will go down in orderly manner from both left and right side of the stage back to their places.

1345 Closing ceremony. VVIPs go back

After the photo session master of ceremony will announce the departure of the VVIPs. The ushers will show the VVIPs to exit the hall. All students and parents will stand as the VVIPs exit.

After VVIPs left the hall, students and guests may freely take photos.

1400 Exit from hall

All students and guest will need to clear the hall. They can continue taking photo outside the hall.

1415 Hat Throwing Photo

All students will gather in front of the Dom Uchenyii Building to take a last photo of us throwing our hat into the air

Greetings to all readers,

We went to check out about legalization and stamping of our degree(10th June 2008). At last, we managed to find all the necessary information for us, the students of Malaysia. These informations are provided by the officers from the Government of Russia.

following are the things you should do after getting your degree (note that i arranged them in order of priority):

1. Get a notarized  copy of your degree – can be translated into any languages  ( м. Тульская)

2. Консульская легализация – Ministry of Justice (м. Цветной бульвар)

This stamp must be placed on the notarized copy of degree. (NOT ON THE DEGREE!) It takes about 2-3 days and its free of charge

3. МИД stamp – Ministry of Foreign Affairs (Consular Department) (м.Парк Культуры)

4. Stamp of Embassy

5. Apostille (not necessary for Malaysian, but if you have decided to pursue your career in one of the countries that participated in the Hague’s Convention, you’ll be needing this. For the list of countries, see below)

http://www.apostille.com.ru/

Apostille stamp can be placed on the degree, but the officer in the Ministry of Justice advised us to do it on the notarized copy of degree as it takes lesser time period

Duration and payment for the apostille and  МИД stamp (through government) is yet to be confirmed. Will update soon.

Apart from this we also found a law firm (РОИД pvt ltd) that has agreed to do all the stamping (except embassy’s) for 4350rub(if we managed to collect about 40 degrees), maximum duration of stamping is 9 days, but all the stamps will be placed on the notarized copies. For this purpose, 2 notarized copies of degree will
be prepared:

(a) 1st copy -Stamp of Консульская легализация, МИД       (2950rub + 50rub)

(b) 2nd copy – Apostille                                                         (1300 rub + 50rub)

* 50RUB EACH IS FOR PREPARING THE  NOTARIZED COPIES

If the МИД stamp should be done on the degree it will cost 6500rub

Our next move is to go to the ministry of Foreign Affairs again on the 23/06/08 to verify the validity of МИД stamp on the notarized copy.(rumor says that we have to get it done on the degree) We are going to checkout if there are chances of getting the stamping done faster(with a little payment, of course)

By,

Kantha Kumar Subramaniam &Surendrakumar Muniandy

The dean has helped us to secure the university lecture hall for an early rehershal. This is due to the fact that we could not get permission to use the actual venue to do any rehershal.

Rehershal will be done on:

Date: 23rd June 2008 (Monday)
Time: 1300 – 1500
Place: Lecture Hall/ Auditorium 2

The organising committee hope that all graduating student will make time to attend the rehershal as we will explain in detail what the students have to do during the day of graduation. Please note that there has been many changes in plannings and we would like to inform the students about it.

(1) Name arrangement:

during the day of graduation, Olga will be called to read the names of students receiving diploms and the Rector will handing it to the students.

the names will be call by the following sequences:
(a) first, all red diplom receivers will be called
(b) students will be call accodring to their contries, in alphabetical orders

>>>>>>

(2) parents/guest seating:
according to the venue team, the seats of the parents will be determined by “first come first serve” policy.

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Visa:

After a long discussiong with dean regarding details of who need to register with university. These are the information:
CATEGORY A = for the parents coming with university invitations and staying in hostel, university will handles the registration. The visa room will be registraring your parents with the following documents:
(a) ph0tocopy of parents’ passport
(b) photocopy of parents’ visa
(c) migtration card
(d) 2 foto
the registration will take 3-4days.
NOTE THAT THE REAL PASSPORT WILL NOT BE TAKEN.

CATEGORY B = for parents who comes under the invitation of university, but staying elsewhere. University wanted a namelist of parents by next Monday <2nd June 2008> for further consideration. They will decide on the matter after seeing the namelist. If you wish that university to register your parents, please send your name & your parents names to my email at geo_yyk@yahoo.com

CATEGORY C = for parents who did not come the invitation of university, but staying at the student hostel. University also wanted a namelist of your parents by next Monday <2nd June 2008> for further consideration. They will decide on the matter after seeing the namelist. If you wish that university to register your parents, please send your name & your parents names to my email at geo_yyk@yahoo.com

- for student whose parents fall in to CATEGORY B & CATEGORY C, BUT do not wish for university to register your parent. You shall need to register your parents through other agencies.

CATEGORY D =Parent who did not come under university invitation and staying elsewhere. You shall need to register your parents through other agencies.

>>>>>

(4) Issue of Early Diplom:
I have submitted the namelist of both Indian students and Malaysian students who wish to receive their diplom early today. After discussion among the dean and his staff members regarding the issues, they have came to the following decision:
(a) ALL INDIAN STUDENTS (except those who told me to exclude their names) will be receiving a COPY of their diplom for their state exam registration use. The real copy of the diplom will still be given out on 3rd July. This is how the previous year students need for their registration as the student only need to fax the copies over. However, Olga said there will be a 50rub charge for printing the documents copies.
(b) ALL MALAYSIA STUDENTS, dekanat has declined the application to get diplom due to legal issue arising regarding making a camoflouge diplom for use during 3rd July. It will be either, these students get the real diplom early and WON’T be receiving it AT ALL on 3rd July. OR, they all will wait till 3rd July.

Dear friends,

here is the newly chosen brochure for our graduation. The new brochure is made due to the reason that we need decided that it will be bi-lingual (english and russian).

the brochure is not as attractive as the previous ones because it uses less colour. We choose this design because it look more formal

Front view

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Back view

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and the following are the other brochure sample made:

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For the student who are buying the robes. Today, there is an unofficial meetings to view the robe. After previous meeting to discuss what need to be modified, the tailor has made a final sample. Here is how the robe will look like:

Front View

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Side View

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Back view

And Here, I would like to give my special thanks to Muiz and Norlina, who worked very hard to coordinate with the tailor regarding the robe design. They both practically visit the tailor everyday for the past few week to make sure everything is correctly done. Big thumb up for our Abang Muiz

…

After the meeting on Sunday, i went to meet the dean to discuss about a few issues regarding the graduation.

(1) rehershal:

Due to the restriction of the venue hal usage, the student are only allow to use the hall from 10am till 2:30pm. Furthermore, committee are not allowed to visit the venue earlier to do any preparation work. So, everything seems like they need to be done impromptu. Thus, Idham proposed that we organised an earlier rehershal for the graduation few day before the real event to explain things in real details. This could make sure students knows what is going to happen exactly on the day of event. It also gives the committee more time to adjust the decoration, AV system and other arrangement on the day of the event itself.

So, i requested to use the lecture hall in our university for our rehershal before the event. Dean has been extremely helpful and he will soon let us know on which date the hall will be free for rehershal.

(2) Indian students’ Diplom:

For Indian students who needed to submit their diplom for state exam, as previously mentioned, the dean agreed to help you to obtained your diplom before the actual convocation day. Olga will get all documents reason and give to Rector for verification and signature. The date you will be getting your diplom will be on 30th of June (Monday).

However, please note a few requirements to obtain your diplom early:
(a) an written application with namelist – I have previously asked the students to take care of the matter themselves, but according to the dean, he DID NOT receive any written yet.

For this, i will be helping to write the application. I assume ALL indian students want it earlier, so i am going to put ALL your name into the list. If it is anything otherwise (if you dont need it early), please contact me before wednesday (28th May 2008).

(b) you will need to give your “obxodnoi list” to dekanat before getting your diplom. The “obxodnoi list” will be given to you on 6th June 2008 (the 1st day of examination, in University).

Please return all your books, and get signature from library, hostel on your “obxodnoi list” and submit it before 27th June 2008 (firday) to Olga. Else, you will not get your diplom early!

# regarding the stamping of the diplom, you will be given a letter by Olga to go to Ministry of Foreign Affairs. It is usually takes 15 days to be stamped. You will need to deal with Ministry of Foreign Affairs office BY YOURSELF if you need your stamping to be done faster! Dekanat are not responsible regarding the matter.

(3) For Malaysian who wants their diplom earlier:

Dekanat will approve this, if there is reasonable reason. (eg: you ticket is booked before 18th July, 2008). Otherwise, you will receive your diplom on 3rd July 2008. For those who need earlier diplom, please contact me directly. Else, i will assume no one needs it!

The condition to get your diplom is same as all other students. You must give your “obxodnoi list”. The “obxodnoi list” will be given on 6th June 2008 (as stated above).

(4) For those student who have not yet paid for the graduation, and has not send in the photos. Please do so immediately. The brochure and yearbook will be printed on this wednesday 28th May 2008.

(5) regarding visa of parents:

The university will ONLY handles visa registration of the parents who are going to stay in the student HOSTEL. 3 days upon arrival, they must submit their passport to the visa office in university for processing.

For parent who will not stay more than 3 days, they may be exempted from registering.

As for other parent who are staying in Hotels, the registration should be taken care by the staff of the respective hotel. Typically, there will be extra charges involved.

(5) as reminder for student who need to get measurement at the tailor. I will be bringing a group on next tuesday (27th May 2008 ) at 11am. Do not be late!

(6) For committee members. A meeting on graduation matter will be held on 29th May 2008, at 6pm. Venue 14th Floor Cooking Room.

The date of the Gradaution is officially changed to 3rd of July. The reason, is bacause Moslanka failed to secure the booking for 1st of July as the hall is already booked by someone else.

Also, there will be changes in schedule because we are only allowed to use the hall from 10am till 2:30pm.

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For those who are renting the robes, please give your measurement to the respective representative of your group. The measurements needed are
(1) length from shoulder to knee (cm)
(2) head circumference (cm)

The robe company from St.Petersburg informed us that they might not be able to provide the renting service to us, because they are catering for another Unversity in St.Petersburg on 3rd July. However, the robe team will try to resolve the matter.

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for those who are buying the robes, and have yet to go to the tailor. I will be bringing a group on next tuesday (27th May 2008) at 11am.

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to the committee members, we will be having a meeting at 6pm tmr (Sun, 25th May 2008) at studyroom