RSMU Class of 2008

The 5th meeting on 2nd March marks a few decisions made.

(1) Date of Event is on 1st July 2008

The committee has confirmed that the Graduation Event will be fixed on 1st of July 2008 (Tuesday).

The committee have discussed with dean office, and comfirmed with Rector of RSMU about the date for Graduation Day. Earlier, we proposed 27th June 2008 because we used last-year event as a reference (which is held somewhere around 25-27th June).

However, the rector secretary who are responsible for organizing the “ученный совет” told us that the “ученный совет” is scheduled for 30th June 2008. The “ученный совет” is the meeting between all head of department of RSMU to listen to the report from Rector office about the students graduating this year. In this meeting, all department must state their agreement about the report so that our “диплом” can be officially stamp. That is why, graduation ceremony have to be done only after the “ученный совет”.

For the Russian Students, they will receive their “диплом” in a simple scroll-receiving ceremony (“торжественный мероприятия”) which is held on the same day (30th June 2008). As for foreign students, our graduation ceremony is not organised by the university, but held seperately on another day by the students. Previously, Moslanka has taken the liberty of organising the ceremony for the foreign students.

So, this year, the ceremony is scheduled on 1st July 2008 which is the nearest date possible after 30th June. We have made appointment with both Rector and dean as invitation to attend our ceremony.

For the students who want to invite their parents from other country, it is now safe to book the flight date that is suitable.

NOTE:
The committee has been informed by students from India that the date is rather late for them, because they will need to sit for state exam in India. This is why, they need their “диплом” to be stamped earlier in order to send it for registration of the state exam.

The committee had talked to the dean about this matter and he agreed to help the Indian Students to get their “диплом” stamped earlier. However, he will need the students to write to him a formal application.

Here, the committee advice the Indian Students to contact their own student leader to prepare and collect the application and send it to the dean. As such, we hope the the Indian students shall deal with this matter seperately.

(2) Payments

The committee wants to clarify that there is not fixed amount of payment for the event. We never asked for 200 USD from anyone and we hope that the rumour will stop. The payment you will be making is according to the list of items/services that you need/want.

At the moment, we are still discussing with M0slanka about their sponsorship for the event. They have generally agreed to sponsor:
(1) venue (at Dom Uchennii – same as last year venue)
(2) basic decorations
(3) basic AV system
(4) high-tea for VIP

As such, the cost that need to be covered by student are:
(1) additional decoration
(2) brochure printing for guest
(3) robes
(4) diplom folder & year-book
(5) photography

Optional items that student may choose:
(1) bus/limosine
(2) high-tea for guests
(3) photos & video DVD
(4) optional photography session
(5) dinner party

For the items, we will list the price on the website once available. The committee do not want to give a rough estimation of cost because we cannot promise anything before the vendor/service provider give us a price quote. We have previously quoted somewhere in between 100 USD for safe estimation, but we receive many negative comment asking us why it cost so much. Thus, we shall not speculate a price for u. If you want, you can speculate it for yourself, until a concrete price became available.

(3) Protocol / Tentative of Graduation Day

Here, i will explain in detail how is the flow of events planned for Graduation Day.

8:30 am Student shall start their journey to the venue

the committee originally planned for arrangement of busses for all students to ensure that no one arrive late at the venue. However, many students eventually told us that they might not be interested in such arrangement because:
(1) they rather take public transport and save some cost
(2) they would like to hire some other transportation which is more presentable (limosine)
(3) they do not live in the hostel, so unless the bus going to pick them up, it would be a double-trip
(4) they would like to go together with their family members

consider their reason, the committee agrees that we should not make it compulsory for everyone to take the bus service. The committe will now provide such arrangement instead:
(1) bus service and the price (if the total number reach at least 30 person)
(2) we will provide a small survey for contacts for limosine services and their prices

Anyhow, the committee strongly advice that all students arrive before 9am at the venue on time. We do not have the luxury of waiting for late-comers!

9.00 am Briefing & Rehearsal 

The rehearsal will be conducted mainly by the “venue team” and “multimedia team”. (The details of their planning will be published on the website soon)

11.00 am Arrival of Parents

Parents shall arrive on their own (no transportation arrangement from the committee). Upon arrival, parents are required to go to the register at the registration counter. At the counter, parents will be given a brochure (see sample posted on the website) and they will be personally directed to their designated seats by the event ushers.

11:30 am Start Video Show

To avoid parents getting bored, the committee will start a video/picture slideshow of students life in university, in Moscow, and while travelling.

11:45 am Arrival of VIP

VIP will arrive and be seated by event ushers

12:00 noon Start of Event – Speech by Rector, Pro-Rector, Dean, Moslanka (Other relevent officials)

The ceremony will be led by 2 emcees (Masters of Ceremony, one Russian Speaking and one english speaking. VIP will give their respective speeches.

12:25 pm Officiate of Graduation Ceremony by Rector

After all speeches, we will invite the Rector to officiate the event (the officiating ceremony will be discuss in next meeting)

12:30 pm Scroll giving ceremony

Next, the emcees will invite the VIP to give our scroll to the graduating students. Each student’s name will be called and a slideshow of the student biodata will be shown on the projected screen (see sample that will be posted by multimedia team).

Each student will receive a diplom folder and a mock-up scroll. Inside the diplom folder contains a 11 page year-book. (for the folder front-design, see sample published the website. For sample of year-book, please see the report publication team that will be posted soon)

Student Receiving Red Diplom will be the last to be called. They will remain in the stage afterward to recite the hippocrate oath on stage.

At the moment of receiving scroll, the committee will arranged for photographer to take photos for each students. Therefore, the guests are NOT ALLOWED to take photos during the event (The reason for this, is because during last year event, there is a crowd of guests that were standing up and taking photos. This not only causes the view of the people sitting behing got blocked, it also makes the crowd look very chaotic and unorganised. Nevertheless, it may seems like a disrespect for such a formal event). Guests however, are allowed to take photo during the photography session at a later time.

1:30 pm Hippocrates Oath Recitation

A student representative will recite the Hippocrates Oath in Russian while all student will echoed in Russian (saying “I do” in Russian). At the same time, a english version of the oath will be projected on the screen.

1:45 pm Speech from Students receiving Red Diplom

Students receiving red diplom will give a short speech. (If there is any time constraint, then only 2 representative from all red diplom student will give their speech – one male and one female). After this, Red diplom student may return to their seats.

2:00 pm Speech from representative of various countries

Student volunteers from each nationality shall take the opportunity to give a short speech. Those students who wish to give a short speech, please submit your name to the committee (any member of collaboration team).

2:15 pm Student Representative present Souvenirs to University

A student representative will give a souvenir to university

2:20 pm Closing Of Ceremony – Batch Photography, Photography & social session.

Emcees will announce the end of the ceremony and invite all student and VIP to take a batch photograph (batch photo = photo consist of all graduating students). Afterward, there will be 20 minutes of free-time for photography session with guests. At the same time, VIP will be around so that students may introduce them to their guests, take photos etc.)

2:45 pm High-tea session (VIP)

At 2:45pm, Emcees will invite the VIP to High-tea session. Event usher will escort them out.

2:50 pm High-tea session for Students and Guests

Later, students and guests will be led to a seperate high-tea area to enjoy their refreshments. (Note: the high-tea expenditure will be calculated into the payment for the students according to the number of guests accompanying them)

3:30 pm All graduates gathers for last batch photos

After the high-tea session, all students are asked to gather round for a last batch photo where we throw our hats!

3:45 pm End of Event

Student and guests shall leave in orderly manner. No transportation will be pre-arranged.

(4) Arrangements after Graduation Ceremony

Photography at designated location

For student who are interested to take graduation photo at outdoor location of famous places of Moscow (eg: Kremlin, Red Square, Biblioteka), seperate arrangement can be made for a junior to be attached to each group for photography. (to be discussed with photography team in next meeting)

Dinner Party Arrangement

For student who are interested to celebrate in a more relaxing manner, seperate arrangement can be made togather to have a dinner party. (to be dicussed in student meeting)

(5) Venue

(a seperate report will be posted online by the event team)

(6) Robes

(a seperate report will be posted online by the robes team)

here is the full list of name for interview. You should check your interview time here:

interview (Click Here to download the PDF file)

Here are the sample of our folder’s infront page.

Base colour : Maroon (#740e3e) + Craved border (#a36080)

After a long break from previous semester finals and winter holidays, we gathered to start updating our status while speeding up the planning of the event abit.

so generally, we are informed of Moslanka intention to run most of the show and asking student to pay only part of the event cost, which amount to 150 USD per students. We then discuss about how we should conduct our “project” hand-in-hand with Moslanka.

Here are the what we can expect in next week meeting:
(1) collaboration team:
- comfirm date with dekanat on tues,
- inform dekanat of our general protocol and asked for speech script if nacessary.
- meet moslanka to discuss about venue, arrangement (whether not that we will need to arrange for a closer date with M1 ceremony), photography arrangement. If all is in agreement, we need official letter to comfirm the arrangement.
- collect survey data, photos and videos

(2) venue team:
- continue venue survey + PA system renting + possible cathering for high tea
- arrangement for juniors to help in ushering, decide method of parents seating
- meet up with moslanka to decide on venue issue
(3) robes team:
- continue survey and provide 3 picture sample for survey

(4) multimedia team:
- design front cover for scroll folder
- prepare a 20-30 sec preview of the “multimedia slide show”
- prepare music selection for background
- prepare sample of biography slide show example

(5) publication team:
- prepare 1 sample of brochure
- prepare sample of year-book content

Other arrangement:
(1) securing MC : Sive, Aliah
(2) quoting price for transportation: Intan

hi all,

the new sem has started…and we will need to update our status on the progress of everything…. so we’ll have a meeting on next sunday,  24 FEB 2008 at 12noo, study room….

your attendance is highly appreciated, thank you!

21th October 2007 (sun) 12:00 noon @ studyroom

Attendance: representative from all group except group 65

Agenda: Graduation in Russia

1. discussion on venue
after general surveying of venue, we have 2 initial suggestion of venue:
1st venue: HOTEL BALTSCHUG KEMPINSKI MOSCOW
location: near kremlin
capacity of venue: 250
estimated price: 4000 – 6000 USD for 4 hour
pros: prestigous hotel, natural light, high ceiling (easy for hat throwing)

2nd venue: MDM (Московский дворец молодежи )
location: metro Fruzenskaya
capacity: unknown for ballroom, 1500 for theater hall
estimated price: unknown
pros: large venue

# we receive information from Vicky that Moslanka has previously told him that Moslanka
had planned to provide a new venue with capicity of 1000. Moslanka also plans to invite Officials
from Malaysia for the events.

2. discussion on budget estimation
Estimated budget and breakdown details:
(a) venue renting, equipment renting, hall deco : 75 USD
(b) graduation robe, scroll folder: 25 USD
(c) bus transportation: 15 USD
(d) lunch for VIPs: 10 USD
(e) photography & videography: 15 USD
TOTAL: 140 USD (rough estimation without sponsor)
# note: the organising committee will be formed in the 1st official meeting with all foreign students representative attending. Once the committee is formed, they will work more on sponsorship.

3. discussion on venue setting

4. discussion on protocol
0800: student gathers for protocal orientation & rehershal
0900: guest arriving
arriving guest will register, receive their brochure and being escorded to their respective seat by on-site facilitators.
0945: start of ceremony, speech by VVIP
1030: scroll giving
student will be seated according to their scroll receiving sequences. So, even if they ddi not hear the announcement of their names, they will not break the flow. Scroll will be arrange according to groups.
*** Photo while receiving scroll will be taken by professional photograher. Additional photo may be taken but should not take too long (not to disrupt the flow of event)
*** Graduate will receive a folder with university logo instead of their real scroll to avoid mix-up. They will be able to receive their respective scroll at the help-desk during photo session.
*** While receiving the scroll, the sutdents (self-pick photos will be projected on the screen), some info such as nationalities, along with a personal message. (projected slides will be included in the DVD along with the video-recording of the whole event
1130: reciting hippocrates oath
1135: speech by best-students
1145: group photo session
arrangment will be as such:
1st row: seated, 2nd row: standing, 3rd row: on stance, 4th row: high stance
Students are required to submit their height (with heals) so that their position can be pre- determined
1200: end

allocation of work
(1) discussion with Moslanka to know their current plan: Vicky, Kantha
(2) informing dean office about our plans: Vicky
(3) preparing of meeting minutes & survey form, other paperwork: Yip
(4) collect photo for projecting while receiving scroll: all group representative

SURVEY 03:
(1) please comfirm amount of guest which you will be bringing for ceremony in Russia: _____
(2) please state your
(a) height ______ cm (b) height with heels ______cm
(3) please state 2 color you prefer for the graduation robe:
(a) ___________ (b) __________
(4) please state the message you wish for us to project when you receiving the scroll:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
(5) please state your comment on the current planning (any improvements/suggestions):
_______________________________________________________________________
_______________________________________________________________________

Meeting of 6th Course Group Leaders and Student (12:15pm, 07 OCT 2007)

Attendance: Representatives of all group except 68,69.
Meeting Discussion
(1) Hygiene Elective Arrangement:
Meeting commence with collection of signature namelist for hygiene elective. Group 63, 64, 68,69 did not provide the list.
(2) Graduation:
From the 1st survey, the result is (1) 12 votes, (2) 6 votes, (3) nil, (4) 34 votes, (5) 2 votes. A total of 54 vote cast from a total of 59 Malaysian 6th course students. As such, choice (4) obtained 57% majority votes. Discussion proceed by narrowing down on choice (4). The additional information on the survey form is read as a headstart for further discussion.

Russia Graduation -
Date
We proposed 27-06-2008 (Fri) as the proper date for the graduation ceremony. This is in line with Intan’s arrangement for the parents visit to Moscow. (So far, a number of 45 parents is arranged to visit Russia from 25-06-2008, for a duration of 1 week. The budget for such a tour is estimated to be RM 6000/person. Interested Malaysian Students may contact Intan).
Venue
Regarding the venue selection, we generally disagree with using the venue of previous year (Krapotkinskaya) because venue might not be able to accomadate the large number of graduating students in the coming year. As we understand, the event of previous year is sponsored by Moslanka. Considering the change of venue, we might not get full support. However, it is best to understand the actual spending of previous year. It is also agreed that we should inquire the information from MMA side, as they have previously organised the graduation on their own.
*** Besides, it is decided that we should have the 2nd round of survey mainly to inform the students of the current plans and obtain the rough number of people who is going to be attanding the ceremony (including parents, friends, etc). This is important for deciding the future venue.
*** Anyhow, it is generally known that the future venue will probably be a theater hall.
General Protocol
There should be at least 1-2 session of rehershal on the day before the event.
The graduation is planned to be held in the morning at 10am -12noon.
General events during the graduation will be
1. speech by relevant parties
2. scroll giving ceremony
3. photography session
4. a lunch for Malaysian Students & their parents at embassy
(only for Malaysian; we plan to ask embassy to sponsor this lunch).
We will need to inform the dean office and director of university as soon as any details is finalized to avoid clash of time allocation.
Transportation
Transportation of students is planned to be provided to ease the flow of events (avoid anyone being late and disrupt the event). As for the parents, it will be arranged together within the pakage.
Graduation Robe & Dresscode
Regarding graduation robe, we understand that it is bought by the students (1500rub) in the previous year. The robe is a simple black robe . It is suggested that this year, we standardize the robe design and pass it down for the coming year student afterwards.
*** Regarding dresscode, it should be formal for all students and attanding parties.
Photography & videography
It is suggested that we hire proffesional photographer and videographer to capture the whole event. It seems in the previous year, the scroll-giving ceremony is very abrupt and the students weren’t able to take a snap of the moment when they receive the scroll.
*** As for the video, it will be jointed together with the dinner video and made into DVD.
Sponsorship
Regarding sponsorship, it is decided that we should seek sponsorship from Moslanka, Embassy of Malaysia, India, China,
Vietnam, etc.

Malaysia Dinner -
The dinner in Malaysia is intended as a formal dinner for celebrating our graduation. As such, parents who can’t attend the
graduation ceremony in Russia could attend the dinner. It will also somewhat a farewell celebration.
Estimation Number of Attendance
It is estimated for 1 students will bring a maximum of 4 family members. It is suggested that a survey should be done to know the general number. The event will be done on a ticketing basis, thus it is fair for those who bring less family members.
Date
We plan to held the event on 16-08-2008 (sat) as there is concern raised due to prompt assignment of Houseman this year (even as little as 1 month after registering with MMC).
Venue
Initial suggestion of venue will be in Kuala Lumpur/Selangor area. It shall be held in a hotel ballroom. The main factor for
consideration will be cost, accessibility of the venue, possible accomadations. The suggested venue is as such:
1. Federal Hotel KL
2. Sheraton, Subang
3. Palace of Golden Horse, Subang
4. Vistana KL
We will also obtain the roomrates in consideration that families coming from outstation might be interested to stay over.
General Protocol
Dinner starts at 8pm, ends at 11pm. General events planned:
1. speech from relevent officers (JPA, MARA, Kementerian Pendidikan Tinggi)
2. Slideshow/Video Slideshow of student life (perhaps with description)
3. Dance performance (suggested to be performed by proffesional dance group, mix traditional)
4. Dinner
5. Photography session
Photo Session
Proffesional photographer will be hired to take a batch photo and a family photo. This will be calculated into the tickets.
Optionally, students may request for extra photos.

Distribution of works (todo list)
1. Kantha: venue survey in Malaysia, photography in Malaysia
2. Raymond: obtain information about previous garduation, inform Indian students generally
3. Yip: prepare meeting minutes and surveys forms
4. Siva: survey possible venue in Moscow, obtain information about previous M1 graduation
5. Juani: Robe, inform dekanat, dance performance survey
6. Idaham: photographer and videgrpaherin Moscow
7. Intan: arrangement for transportation
8. Vicky: Lunch at embassy
9. Muiz: photography in Malaysia
10. Zak & Amir: collect photos and video for the slideshow presentation
11. Puyi: Inform Arabian & other foreign students
12. Kheng & Siew Li: inform students for China.
Pending List
1. Sponsorship
2. invitation to JPA, MARA, embassy, KPT, Dekanat

Next Malaysian Students Meeting: 21 Oct 2007, 12noon, Study room – to monitor progress
Next Foreign Students Meeting: 04 Nov 2007

Survey Form
1. How many person will be attending the Graduation Ceremony (Moscow) with you? ______
2. Are you going to attend the dinner? (Yes/No)
3. If yes, how many person will be attending the Malaysian Dinner with you? ______