Early Diplom, Visa and other things
After the meeting on Sunday, i went to meet the dean to discuss about a few issues regarding the graduation.
(1) rehershal:
Due to the restriction of the venue hal usage, the student are only allow to use the hall from 10am till 2:30pm. Furthermore, committee are not allowed to visit the venue earlier to do any preparation work. So, everything seems like they need to be done impromptu. Thus, Idham proposed that we organised an earlier rehershal for the graduation few day before the real event to explain things in real details. This could make sure students knows what is going to happen exactly on the day of event. It also gives the committee more time to adjust the decoration, AV system and other arrangement on the day of the event itself.
So, i requested to use the lecture hall in our university for our rehershal before the event. Dean has been extremely helpful and he will soon let us know on which date the hall will be free for rehershal.
(2) Indian students’ Diplom:
For Indian students who needed to submit their diplom for state exam, as previously mentioned, the dean agreed to help you to obtained your diplom before the actual convocation day. Olga will get all documents reason and give to Rector for verification and signature. The date you will be getting your diplom will be on 30th of June (Monday).
However, please note a few requirements to obtain your diplom early:
(a) an written application with namelist – I have previously asked the students to take care of the matter themselves, but according to the dean, he DID NOT receive any written yet.
For this, i will be helping to write the application. I assume ALL indian students want it earlier, so i am going to put ALL your name into the list. If it is anything otherwise (if you dont need it early), please contact me before wednesday (28th May 2008).
(b) you will need to give your “obxodnoi list” to dekanat before getting your diplom. The “obxodnoi list” will be given to you on 6th June 2008 (the 1st day of examination, in University).
Please return all your books, and get signature from library, hostel on your “obxodnoi list” and submit it before 27th June 2008 (firday) to Olga. Else, you will not get your diplom early!
# regarding the stamping of the diplom, you will be given a letter by Olga to go to Ministry of Foreign Affairs. It is usually takes 15 days to be stamped. You will need to deal with Ministry of Foreign Affairs office BY YOURSELF if you need your stamping to be done faster! Dekanat are not responsible regarding the matter.
(3) For Malaysian who wants their diplom earlier:
Dekanat will approve this, if there is reasonable reason. (eg: you ticket is booked before 18th July, 2008). Otherwise, you will receive your diplom on 3rd July 2008. For those who need earlier diplom, please contact me directly. Else, i will assume no one needs it!
The condition to get your diplom is same as all other students. You must give your “obxodnoi list”. The “obxodnoi list” will be given on 6th June 2008 (as stated above).
(4) For those student who have not yet paid for the graduation, and has not send in the photos. Please do so immediately. The brochure and yearbook will be printed on this wednesday 28th May 2008.
(5) regarding visa of parents:
The university will ONLY handles visa registration of the parents who are going to stay in the student HOSTEL. 3 days upon arrival, they must submit their passport to the visa office in university for processing.
For parent who will not stay more than 3 days, they may be exempted from registering.
As for other parent who are staying in Hotels, the registration should be taken care by the staff of the respective hotel. Typically, there will be extra charges involved.
(5) as reminder for student who need to get measurement at the tailor. I will be bringing a group on next tuesday (27th May 2008 ) at 11am. Do not be late!
(6) For committee members. A meeting on graduation matter will be held on 29th May 2008, at 6pm. Venue 14th Floor Cooking Room.
