RSMU Class of 2008

Meeting of 6th Course Group Leaders and Student (12:15pm, 07 OCT 2007)

Attendance: Representatives of all group except 68,69.
Meeting Discussion
(1) Hygiene Elective Arrangement:
Meeting commence with collection of signature namelist for hygiene elective. Group 63, 64, 68,69 did not provide the list.
(2) Graduation:
From the 1st survey, the result is (1) 12 votes, (2) 6 votes, (3) nil, (4) 34 votes, (5) 2 votes. A total of 54 vote cast from a total of 59 Malaysian 6th course students. As such, choice (4) obtained 57% majority votes. Discussion proceed by narrowing down on choice (4). The additional information on the survey form is read as a headstart for further discussion.

Russia Graduation -
Date
We proposed 27-06-2008 (Fri) as the proper date for the graduation ceremony. This is in line with Intan’s arrangement for the parents visit to Moscow. (So far, a number of 45 parents is arranged to visit Russia from 25-06-2008, for a duration of 1 week. The budget for such a tour is estimated to be RM 6000/person. Interested Malaysian Students may contact Intan).
Venue
Regarding the venue selection, we generally disagree with using the venue of previous year (Krapotkinskaya) because venue might not be able to accomadate the large number of graduating students in the coming year. As we understand, the event of previous year is sponsored by Moslanka. Considering the change of venue, we might not get full support. However, it is best to understand the actual spending of previous year. It is also agreed that we should inquire the information from MMA side, as they have previously organised the graduation on their own.
*** Besides, it is decided that we should have the 2nd round of survey mainly to inform the students of the current plans and obtain the rough number of people who is going to be attanding the ceremony (including parents, friends, etc). This is important for deciding the future venue.
*** Anyhow, it is generally known that the future venue will probably be a theater hall.
General Protocol
There should be at least 1-2 session of rehershal on the day before the event.
The graduation is planned to be held in the morning at 10am -12noon.
General events during the graduation will be
1. speech by relevant parties
2. scroll giving ceremony
3. photography session
4. a lunch for Malaysian Students & their parents at embassy
(only for Malaysian; we plan to ask embassy to sponsor this lunch).
We will need to inform the dean office and director of university as soon as any details is finalized to avoid clash of time allocation.
Transportation
Transportation of students is planned to be provided to ease the flow of events (avoid anyone being late and disrupt the event). As for the parents, it will be arranged together within the pakage.
Graduation Robe & Dresscode
Regarding graduation robe, we understand that it is bought by the students (1500rub) in the previous year. The robe is a simple black robe . It is suggested that this year, we standardize the robe design and pass it down for the coming year student afterwards.
*** Regarding dresscode, it should be formal for all students and attanding parties.
Photography & videography
It is suggested that we hire proffesional photographer and videographer to capture the whole event. It seems in the previous year, the scroll-giving ceremony is very abrupt and the students weren’t able to take a snap of the moment when they receive the scroll.
*** As for the video, it will be jointed together with the dinner video and made into DVD.
Sponsorship
Regarding sponsorship, it is decided that we should seek sponsorship from Moslanka, Embassy of Malaysia, India, China,
Vietnam, etc.

Malaysia Dinner -
The dinner in Malaysia is intended as a formal dinner for celebrating our graduation. As such, parents who can’t attend the
graduation ceremony in Russia could attend the dinner. It will also somewhat a farewell celebration.
Estimation Number of Attendance
It is estimated for 1 students will bring a maximum of 4 family members. It is suggested that a survey should be done to know the general number. The event will be done on a ticketing basis, thus it is fair for those who bring less family members.
Date
We plan to held the event on 16-08-2008 (sat) as there is concern raised due to prompt assignment of Houseman this year (even as little as 1 month after registering with MMC).
Venue
Initial suggestion of venue will be in Kuala Lumpur/Selangor area. It shall be held in a hotel ballroom. The main factor for
consideration will be cost, accessibility of the venue, possible accomadations. The suggested venue is as such:
1. Federal Hotel KL
2. Sheraton, Subang
3. Palace of Golden Horse, Subang
4. Vistana KL
We will also obtain the roomrates in consideration that families coming from outstation might be interested to stay over.
General Protocol
Dinner starts at 8pm, ends at 11pm. General events planned:
1. speech from relevent officers (JPA, MARA, Kementerian Pendidikan Tinggi)
2. Slideshow/Video Slideshow of student life (perhaps with description)
3. Dance performance (suggested to be performed by proffesional dance group, mix traditional)
4. Dinner
5. Photography session
Photo Session
Proffesional photographer will be hired to take a batch photo and a family photo. This will be calculated into the tickets.
Optionally, students may request for extra photos.

Distribution of works (todo list)
1. Kantha: venue survey in Malaysia, photography in Malaysia
2. Raymond: obtain information about previous garduation, inform Indian students generally
3. Yip: prepare meeting minutes and surveys forms
4. Siva: survey possible venue in Moscow, obtain information about previous M1 graduation
5. Juani: Robe, inform dekanat, dance performance survey
6. Idaham: photographer and videgrpaherin Moscow
7. Intan: arrangement for transportation
8. Vicky: Lunch at embassy
9. Muiz: photography in Malaysia
10. Zak & Amir: collect photos and video for the slideshow presentation
11. Puyi: Inform Arabian & other foreign students
12. Kheng & Siew Li: inform students for China.
Pending List
1. Sponsorship
2. invitation to JPA, MARA, embassy, KPT, Dekanat

Next Malaysian Students Meeting: 21 Oct 2007, 12noon, Study room – to monitor progress
Next Foreign Students Meeting: 04 Nov 2007

Survey Form
1. How many person will be attending the Graduation Ceremony (Moscow) with you? ______
2. Are you going to attend the dinner? (Yes/No)
3. If yes, how many person will be attending the Malaysian Dinner with you? ______